Request for proposal for the provision of Travel Management Services for a period of 3 years - Procurement Number : ACHPR/2023/02


The African Commission on Human and Peoples’ Rights (ACHPR) is an Organ of the African Union (AU) established by the African Charter on Human and Peoples’ Rights (the African Charter). The ACHPR’s Secretariat is headquartered in Banjul, The Gambia. It is the oldest and most accessible continental human rights treaty body in Africa. The ACHPR is mandated to promote and protect human and peoples’ rights in Africa, interpret the African Charter and to perform any other tasks which may be entrusted to it by the AU Assembly of Heads of State and Government. In this regard, the ACHPR carries out sensitization, public mobilization and information dissemination through seminars, symposia, conferences, workshops and missions in execution of its human rights promotion mandate. Within the framework of its protection mandate, the ACHPR ensures protection of human and peoples’ rights through its communication/human rights complaints handling procedure, amicable settlement of disputes, referral of cases to the African Court on Human and Peoples’ Rights, state reporting (including consideration of Non-Governmental Organizations’ shadow reports), provisional measures, urgent appeals and other activities of special rapporteurs and working groups and missions. With regards to the interpretation of the African Charter, the ACHPR is mandated to interpret the provisions of the Charter upon a request by a State Party, Organs of the AU or individuals. 

The African Commission on Human and Peoples’ Rights Secretariat invites proposals from eligible bidders/ Travel Agents to provide Travel Management Services as per attached terms of reference.  

The financial and technical offers must be delivered in two separate inner envelopes to the address below on or before (7th August 2023 at 17:00)   GMT. Envelopes/online submission should be clearly marked with the Title of the procurement and procurement number.

The Secretariat shall sign a framework agreement for Three years with a successful bidder with a possibility of extension subject to satisfactory performance.

Bidders are required to provide, but not limited to the following: 

- Valid registration documents,
- Audited financial statements for the last three (3) years
- Latest Tax Clearance Certificate.
- Submission of a technical and financial proposal in the format provided in the bid document. (Technical and financial offers must be in two separate sealed envelopes)
- Where bidders are bidding as a joint venture, a joint venture agreement or Memorandum of understanding is required. It should be clearly indicated who the lead bidder is.

Bids shall be valid for a period of 90 days. Bid opening will be on 8th August 2023.

Late bids will be rejected.

A firm will be selected under Quality and cost Based Selection Method and procedures described in this RFP.

The RFP includes the following documents:

        Section 1 - Letter of Invitation
        Section 2 - Information to Bidders
        Section 3 – Data Sheet
        Section 4 - Technical Proposal - Standard Forms
        Section 5 - Financial Proposal – Standard Forms
        Section 6- Terms of Reference, Deliverables and  Time Frame


The bid is open to all eligible firms from all Member States affiliated with African Union.

Yours sincerely,

The Executive Secretary of ACHPR

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